The University of Osaka Full-time Staff Recruitment Examination

As society’s expectations of universities continue to diversify, each staff member must be willing to embrace change and strive for ongoing growth and development.

Inspired by our vision, “Live Locally, Grow Globally,” we seek individuals with the ambition and commitment to play an active role in the future management of UOsaka as administrators, while embracing challenges and advancing transformation together with us.

Position

Administrative staff at the University of Osaka

Number of Positions

Approximately 15

Work Location

Various departments within Suita, Toyonaka, and Minoh campuses, including the Administration Bureau, Graduate School/Schools/Faculty, research institutes, libraries, and University Hospitals

Responsibilities

Administrative work at the University of Osaka

Successful candidates may be assigned to one of the following areas:

• Academic Affairs Planning
• Student Affairs
• International Affairs
• Research Promotion
• Industry-Academia Collaboration
• Community Engagement and Collaboration
• Public Relations
• General Affairs
• Management and Planning
• Human Resources
• Finance and Accounting
• Information and Communications Technology Services Infrastructure
• Hospital Operations
• Administrative URA (University Research Administrator) and related administrative functions

Qualifications

Applicants who meet either of the following requirements (1) or (2).

(1) Persons born on or after April 2, 1991 (including those expected to graduate or complete their studies in AY2026).
Applicants within the above age range are being recruited in view of fostering long-term career development and employment continuity.
(Pursuant to Article 9 of the Act on Comprehensively Advancing Labor Measures, and Stabilizing the Employment of Workers, and Enriching Workers' Vocational Lives, and Article 1-3, Paragraph 1, Item 3(a) of the Enforcement Regulations of the same Act.)

(2) Persons who, as of April 1, 2026, are employed by UOsaka as either a Full-time Employee on a fixed-term appointment or a Part-time Employee.

Note: Persons serving as Designated Administrative Staff at UOsaka are excluded from eligibility for this examination.

Common Requirements: The following persons may not take the examination.

• Persons who have been sentenced to a term of imprisonment or a more severe criminal penalty, and whose sentence has not yet been completed; persons who are currently serving a suspended sentence; or persons who remain subject to execution of the sentence in any other manner.
• Persons who have formed or joined a political party or any other organization that advocates the violent overthrow of the Constitution of Japan or the government established under it.
• Persons who do not hold a residence status that permits unrestricted activities within Japan.

(However, this does not apply to individuals who are able to obtain a residence status that permits them to engage in administrative duties at UOsaka from the anticipated date of employment.)

Starting Date

April 1, 2027
(However, depending on the preferences of successful candidates and other circumstances, employment may commence earlier than April 1, 2027.)

Term of Employment

Indefinite (no fixed term)

Probationary Period

Six months

Employment Terms

Five days per week (excluding Saturdays, Sundays, national holidays, and the year-end/New Year holiday period), 8 hours per day.
Regular working hours: 8:30 a.m. to 5:15 p.m.
Break period: 12:15 p.m. to 1:00 p.m.
(Overtime work or work on holidays may be required.)
Additional holidays are provided in accordance with the Regulations and Detailed Regulations Pertaining to Working Hours, Holidays and Leave for National University Corporation, The University of Osaka Staff
https://www.osaka-u.ac.jp/en/guide/publications/kitei_shugyou

Salary and Benefits

Base Salary and Related Allowances: Determined based on each individual's professional experience and qualifications.

Upon appointment immediately following completion of a bachelor's degree:
Base Salary: ¥232,000
Regional Allowance: ¥27840
Total Monthly Salary: ¥259,840

Upon appointment immediately following completion of a master's degree, or with approximately two years of post-bachelor's professional experience:
Base Salary: ¥242,000
Regional Allowance: ¥29,040
Total Monthly Salary: ¥271,040

Allowances: Commuting Allowance, Housing Allowance, Dependent Allowance, and Overtime Allowance
Bonuses: Year-End Allowance and Performance Allowance (paid in June and December)
Salary Increase: As a general rule, salaries are reviewed and increased on January 1 each year based on the employee's job performance during the preceding year.

In accordance with the Salary Regulations for National University Corporation, The University of Osaka Staff

Among the eligibility requirements, applicants who qualify only under requirement (2) will be appointed as special case staff, who receive a special bonus and other benefits in lieu of a retirement allowance, in accordance with the Special Regulations Pertaining to the Salary and Retirement Allowance for National University Corporation the University of Osaka Special Case Staff.
Applicants who qualify under requirement (1) may also be appointed as special case staff depending on their preferences and other circumstances.
https://www.osaka-u.ac.jp/en/guide/publications/kitei_shugyou

Insurance

• Enrollment in the Mutual Aid Association of the Ministry of Education, Culture, Sports, Science and Technology (MEXT)
• Employment Insurance
• Workers’ Accident Compensation Insurance

Application Process

Your application will be deemed complete only when both steps (1) and (3) have been completed.
Completing step (1) alone will not complete your application.
Please submit your Entry Sheet only after completing the pre-entry process.

(1) Pre-entry
Click here to complete your pre-entry. (link in Japanese)
Reference: Pre-entry questions

(2) Notification email from UOsaka
Your applicant number and other information will be sent to the email address registered during the pre-entry process.

(3) Entry
Please complete the Entry Sheet and submit it to the address below.
Entry Sheet ( PowerPoint version / PDF version )
(Applicants may use their materials in either PowerPoint or PDF format; both file types are acceptable.)
Please submit the document in PDF format.
Please save the Entry Sheet file using the following file name format:
Applicant number + one half-width space + full name(with one full-width space between the family name and given name)
Example: A1 Surname　Given Name.pdf

<Submission address>
Human Resources and Planning Section, Human Resources and Planning Division, Department of Human Resources and Planning
handaisaiyo@office.osaka-u.ac.jp

Please ensure that the attached file is properly secured before submission.
Please note that the address for submitting the Entry Sheet differs from the contact address for inquiries.

Application Deadline

5:00 p.m. on September 28 (Monday), 2026
[Materials must arrive by the deadline]

Selection Process

Following a screening of application documents (Entry Sheets), candidates will be invited to participate in group interviews, individual interviews, and other selection activities as required.
The first round of interviews is expected to be held during the period from late October to early November 2026.

Applicants will be notified of the results of the application screening via their registered email address.
If the notification has not been received by 5:00 p.m. on October 23, 2026 (Friday), please contact the inquiry contact provided below.

Additional Information

• Applicants may apply simultaneously for both this recruitment process and the Semi-privatized University Employment Examination. However, if an applicant passes the document screening for both examinations, all subsequent selection procedures, including group interviews and individual interviews, will be conducted on the basis that the applicant has advanced through the Semi-privatized University Employment Examination.
  
• Any labor conditions not specifically described above shall be subject to the Work Regulations for National University Corporation, The University of Osaka Staff and other applicable rules and regulations.
  
• The employment conditions and other information described above are current as of the date this announcement was posted (September 1, 2026) and are subject to change.
  
• The campus is, in principle, a non-smoking area.
  
• The University of Osaka strives to maintain a harassment-free environment and implements various awareness and prevention initiatives in support of this goal.
  Should you have any concerns regarding inappropriate conduct, comments, or treatment, or if you become aware of such matters, consultation services are available.
  You are encouraged to contact the appropriate consultation desk without hesitation.
  Harassment Counseling Office https://www.osaka-u.ac.jp/en/campus/life/prevention_sh/prevention_sh

Inquiries

Human Resources and Planning Section, Human Resources and Planning Division, Department of Human Resources and Planning
1-1 Yamadaoka, Suita, Osaka 565-0871
Tel: 06-6879-7025
soumu-jinji-keikaku@office.osaka-u.ac.jp

Please note that the address for submitting the Entry Sheet differs from the contact address for inquiries.
All correspondence from UOsaka will be sent from the email address provided under the Inquiries section.

Employer

National University Corporation, The University of Osaka