OUMail Addresses

An OUMail address -- Your token of having completed studies at Osaka University

Henceforth all graduates from Osaka University and Osaka University of Foreign Studies will receive a lifelong email account, "xxxxx@alumni.osaka-u.ac.jp" following graduation. Such lifelong email accounts are secure email accounts in Microsoft's groupware Office 365 and can be used for as long as you like. Nicknamed "OUmail," Osaka University's new internet mail system enables one to send and receive email wherever and whenever access to the Internet is available. It is also possible to set up automatic forwarding to other email accounts!

Details re OUMail (Limited English assistance)

Using this service, Osaka University has been sending graduates OUMail News and information about events and more.

Latest versions and back issues of OUMail News (link in Japanese)

Clicking the following links will take you to specific content:

Obtaining your lifelong email address

Individuals who graduated in or after March 2014

As of March 2014, all graduates are automatically being given a lifelong OUMail email address! Registration is not required . Your student personal ID remains as it is; however, the domain name automatically changes at the beginning of the month following graduation.

Enrolled student's
u123456a@ ecs .osaka-u.ac.jp

becomes

Alumna's/Alumnus'
u123456a@ alumni .osaka-u.ac.jp

Your password, email data, contact list, and other features and settings will be automatically transferred to your new "alumni" address.

After the domain name of your email address has changed, it's possible to change your "name" in the email address to one with "family name"-"given name".

In such case, following your "family name"-"given name" the account server will add a hyphen and 2 randomly selected letters. ( Example : handai-hanako-ab@alumni.osaka-u.ac.jp)

Those who advance within Osaka University will be given an email address after completion of their course.

Personal information of those who graduated from Osaka University Dental Technology Institute will be automatically updated; however, this is not the case for individuals noted below. Please apply for use of this service if you fall under one of the following (in the same manner as the below-mentioned individuals who graduated in or before February 2014):

Those who have entered into a program other than advancement in the Osaka University curriculum after graduation
Those who have acquired their doctorate degree through thesis submission regardless of course.

Alumni who graduated in or before February 2014 -- You need to apply! Receiving an OUMail account is not automatic!

Based on the applicant's name, the new address will be in this form:
"Family name"-"given name"-"two automatically assigned letters"@alumni.osaka-u.ac.jp -- Example : handai-hanako-ab@alumni.osaka-u.ac.jp

How to apply:

Individuals hoping to use this service are requested to peruse the guidelines for the email system for graduates and make application in accordance with the procedures noted below:

1. Send the following documents by email or postal mail to the Alumni Section

OUMail application form -- PDF , EXCEL
Identity verification document -- a copy of driver's license, health insurance card, or any other official certificate to prove your name, birth date, and current residence

When sending such documents by email, you are encouraged to set a password for viewing the attached files and send the password in a separate email.

When sending a copy of your health insurance card, make sure to completely cover the numbers of the insurer and the insured with masking tape or black ink.

2. A week after confirming your application, we will send your lifelong email address and an initial password for your OUMail account by email or postal mail. You are encouraged to change the initial password. Please note that depending on the timing of the application, such as the end of academic year, mailing address issuance may require more days for arrival.

For more information, please contact the inquiries email listed below :

Alumni Section, Social Collaboration Division, Department of Co-Creation Promotion, Osaka University
Techno-Alliance Building, 2-8 Yamadaoka, Suita, Osaka 565-0871
Tel: 06-6879-7197 Fax: 06-6105-5982
Email:
[For inquiries] alumni-info[at]ml.office.osaka-u.ac.jp
[To apply] alumni-app[at]ml.office.osaka-u.ac.jp
(Please replace [at] with @ when contacting these addresses.)

How to use your lifelong email address

Login

OUMail email accounts are accounts in Microsoft's groupware Office 365. Please login to the Microsoft Office 365 website to use this service. Enter your lifelong email address as the user name.

Regarding 2-step verification (multi-factor authentication) for OUMail

As part of its security measures, OUMail requires 2-step authentication (multi-factor authentication) via the user's smartphone or cell phone in addition to authentication via user ID and password.
When you first access OUMail, you will be required to set up multi-factor authentication, so please refer to the link below for details.

https://www.cmc.osaka-u.ac.jp/edu/oumail/en-us/o365mf1top.html

How to use this Internet email service and how to set up automatic email forwarding
You can set up automatic forwarding of all your email to another email address on the screen of Office 365.

To view instructions on how to use the Internet email and how to register forwarding addresses, click here .

How to change your password

You can change your password online. To change your password, click here . (OUMail User Management System)

Please enter your user name (the part of the email address before the "@").
Examples : u123456a, handai-hanako-ab

OU faculty and staff members (excluding those whose email address contains their first name, last name, and two letters; e.g. "handai-hanako-ab") should change their password via the Portal for the Campus-wide IT Authentication Platform Service. (Faculty and staff members cannot change their OUMail password via the OUMail User Management System.)

Changing your password for the Campus-wide IT Authentication Platform Service will automatically change your OUMail password.

The Portal for the Campus-wide IT Authentication Platform Service can be found by clicking here .

Having your password reissued

You cannot apply for reissuance of your password online. If you want reissuance of your password, please send us a copy of your driver's license, health insurance card, or any other public certificate with your name, date of birth, and address to verify your identity. We will send your new password by email within about a week after we receive it.
Note: You are encouraged to send password-protected documents when verifying your identification via email.

When sending a copy of your health insurance card, make sure to completely cover the numbers of the insurer and the insured with masking tape or black ink.

How to change your email address

Changing one's email address is allowed only in the following cases:

When an alum who graduated in or after March 2014 wants to change their address from the student personal ID email address to an address made with "family name"-"given name"-"two assigned letters".
When an individual who graduated in or before February 2014 has changed his/her name

To change your email address, please download the application form, fill out, and send it to the Alumni Section in accordance with the following procedures:

1. Send the following documents to the Alumni Section by email or postal mail.

Application for changing email address -- PDF , EXCEL
Identity verification document -- a copy of any of your driver's license, health insurance card, passport, or any other official certificate to prove your name, birth date, and current residence

When sending such documents by email, you are encouraged to set a password for viewing the attached files and send the password in a separate email.

When sending a copy of your health insurance card, make sure to completely cover the numbers of the insurer and the insured with masking tape or black ink.

2. You will be informed within a week after we confirm your application. You are encouraged to change the initial password.

Please note
Since changing your email address will be dealt with in the same way as the case of issuing a new address, email you received before changing your email address, your contact list, and email forwarding settings will not be transferred to your new email address. Furthermore, it's not possible to move all of your email and/or contact list as a single or Zipped export. Therefore, you are strongly encouraged to move all necessary email data somewhere else before making application for changing your email address.

FAQ

For more information, please contact the inquiries email listed below :

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