OUMail Addresses
An OUMail address -- Your token of having completed studies at Osaka University
All graduates from Osaka University and Osaka University of Foreign Studies will receive a lifelong email account, OUMail account, "xxxxx@alumni.osaka-u.ac.jp" following graduation. Such OUMail accounts are secure email accounts in Microsoft's groupware Office 365 and can be used for as long as you like. Nicknamed "OUMail," Osaka University's internet mail system enables one to send and receive email wherever and whenever access to the internet is available. It is also possible to set up automatic forwarding to other email accounts!
Using this service, Osaka University has been sending graduates OUMail News and information about events and more.
Latest versions and back issues of OUMail News (link in Japanese)
Obtaining your OUMail address
Individuals who graduated in or after March 2014
All graduates are automatically given an OUMail address! Registration is not required.
The domain name of your address will automatically change at the beginning of the month following your graduation.
Enrolled student's address | Alumna's/Alumnus' address | |
u123456a@ ecs.osaka-u.ac.jp | → | u123456a@ alumni.osaka-u.ac.jp |
Your password, email data, contact list, and other features and settings will be automatically transferred to your new "alumni" address.
After the domain name of your email address has changed, it's possible to change your "name" in the email address to one with "family name"-"given name".
Those who advance within Osaka University will be given an OUMail address after the end of their course.
As for those who graduated from Osaka University Dental Technology Institute, the domain name of their email addresses will automatically switch to "alumni".
However, this is not the case for individuals noted below. Please apply for use of this service if you fall under one of the following (in the same manner as the below-mentioned individuals who graduated in or before February 2014):
- Those who have taken and completed a program other than regular courses at OU after graduation
- Those who have acquired their doctorate degree through thesis submission regardless of course
Individuals graduating in March 2023 or later will be able to receive emails addressed to the email address they used while at OU (@ecs.osaka-u.ac.jp) even following graduation. (Note that this will be applied automatically.)
For more details, click here. (file in Japanese)
*If you,
- graduated in March 2023 or later and wish to stop receiving emails at the account you used while at OU or,
- graduated in February 2023 or earlier and wish to begin receiving emails at the account you used while at OU,
please send an email with the following information to the Alumni Section, Community-University Coordination Division, Department of Co-Creation Promotion:
- Your full name and (if applicable) your maiden name (we will confirm your enrolment with the school register)
- Your OUMail address
- Your graduation year and the name of your school/graduate school
*Note that this announcement only applies to automatically acquired your OUMail address in the format of your Osaka University ID@alumni~, not your email address in the format of last name-first name-two letters@alumni~.
Alumni who graduated in or before February 2014 -- You need to apply! Receiving an OUMail account is not automatic!
Based on the applicant's name, the new address will be in this form:
"Family name"-"given name"-"two automatically assigned letters"@alumni.osaka-u.ac.jp
Example: handai-hanako-ab@alumni.osaka-u.ac.jp
How to apply
Individuals hoping to use this service are requested to peruse the guidelines for the email system for graduates and make application in accordance with the procedures noted below:
1. Send the following documents by email or postal mail to the Alumni Section
When sending such documents by email, you are encouraged to set a password for viewing the attached files and send the password in a separate email.
When sending a copy of your health insurance card, make sure to completely cover the numbers of the insurer and the insured with masking tape or black ink.
2. A week after confirming your application, we will send your OUMail address and an initial password for your OUMail account by email or postal mail. You are encouraged to change the initial password. Please note that depending on the timing of the application, such as the end of academic year, mailing address issuance may require more days for arrival.
Regarding handing of personal information
- Any personal information provided will be managed in accordance with applicable laws and regulations, the Osaka University's Privacy Policy and regulations and will be used to provide various information and services (including sending email and postal mail), and for other business related to the management and operations of Osaka University, such as survey implementation and analysis and business planning.
- Handling of some or all of the personal information that is related to the purposes of use listed above may be commissioned to outside entities.
- Personal information may be provided to outside entities for activities of class reunions and other activities of schools and graduate schools, only if OU agrees, within the necessary range.
For more information, please contact the inquiries email listed below:
Alumni Section, Social Collaboration Division, Department of Co-Creation Promotion, Osaka University
Techno-Alliance Building, 2-8 Yamadaoka, Suita, Osaka 565-0871
Tel: 06-6879-7197
Fax: 06-6105-5982
Email:
[For inquiries] alumni-info[at]ml.office.osaka-u.ac.jp
[To apply] alumni-app[at]ml.office.osaka-u.ac.jp
(Please replace [at] with @ when contacting these addresses.)
How to use your OUMail address
Login
OUMail accounts are accounts in Microsoft's groupware Office 365. Please login to the Microsoft Office 365 website to use this service. Enter your OUMail address as the user name.
2-step verification (multi-factor authentication) for OUMail
As part of its security measures, OUMail requires 2-step authentication (multi-factor authentication (MFA)) via the user's smartphone or cell phone in addition to authentication via user ID and password.
When you first access OUMail, you will be required to set up MFA, so please refer to the link below for details.
https://www.cmc.osaka-u.ac.jp/edu/oumail/en-us/o365mf1top.html
How to use Internet email service and how to set up automatic email forwarding
You can set up automatic forwarding of all your email to another email address on the screen of Office 365.
To view instructions on how to use the Internet email and how to register forwarding addresses, click here.
How to change your password
You can change your password online by accessing the OU Mail User Management System.
*Your login ID is your user name (the part of the email address before the "@").
Examples : u123456a, handai-hanako-ab
OU faculty and staff members (excluding those whose email address contains their first name, last name, and two letters; e.g. "handai-hanako-ab") should change their password via the Portal for the Campus-wide IT Authentication Platform Service. (Faculty and staff members cannot change their OUMail password via the OUMail User Management System.)
If your individual ID differs from your ID in your OUMail address (the part of the email address before the "@"), confirm your email address. If your ID in your OUMail address is not displayed, please change your password from the Campus-wide IT Authentication Platform Service.
Having your password reissued
You cannot apply for reissuance of your password online.
If you want reissuance of your password, please send an email with the following information to the Alumni Section, Community-University Coordination Division, Department of Co-Creation Promotion:
- Your full name and (if applicable) your maiden name (we will confirm your enrolment with the school register)
- Your OUMail address
- Your graduation year and the name of your school/graduate school
We will send your new password by email within about a week after we receive it.
Note: You are encouraged to send password-protected documents when verifying your identification via email.
When sending a copy of your health insurance card, make sure to completely cover the numbers of the insurer and the insured with masking tape or black ink.
How to change your OUMail address
Changing one's email address is allowed only in the following cases:
- When an alum who graduated in or after March 2014 wants to change their address from the student personal ID email address to an address made with "family name"-"given name"-"two assigned letters".
- When an individual who graduated in or before February 2014 has changed his/her name
To change your email address, please download the application form, fill out, and send it to the Alumni Section in accordance with the following procedures:
1. Send the following documents to the Alumni Section by email or postal mail.
When sending such documents by email, you are encouraged to set a password for viewing the attached files and send the password in a separate email.
When sending a copy of your health insurance card, make sure to completely cover the numbers of the insurer and the insured with masking tape or black ink.
2. We will send your new password by email within about a week after we receive it. Please note that depending on the timing of the application, such as the end of academic year, mailing address issuance may require more days for arrival.
You are encouraged to change the initial password.
Regarding handing of personal information
- Any personal information provided will be managed in accordance with applicable laws and regulations, the Osaka University's Privacy Policy and regulations and will be used to provide various information and services (including sending email and postal mail), and for other business related to the management and operations of Osaka University, such as survey implementation and analysis and business planning.
- Handling of some or all of the personal information that is related to the purposes of use listed above may be commissioned to outside entities.
- Personal information may be provided to outside entities for activities of class reunions and other activities of schools and graduate schools, only if OU agrees within the necessary range.
Please note
Since changing your email address will be dealt with in the same way as the case of issuing a new address, email you received before changing your email address, your contact list, and email forwarding settings will not be transferred to your new email address. Furthermore, it's not possible to move all of your email and/or contact list as a single or Zipped export. Therefore, you are strongly encouraged to move all necessary email data somewhere else before making application for changing your email address.
For more information, please contact the inquiries email listed below:
Alumni Section, Social Collaboration Division, Department of Co-Creation Promotion, Osaka University
Techno-Alliance Building, 2-8 Yamadaoka, Suita, Osaka 565-0871
Tel: 06-6879-7197
Fax: 06-6105-5982
Email:
[For inquiries] alumni-info[at]ml.office.osaka-u.ac.jp
[To apply] alumni-app[at]ml.office.osaka-u.ac.jp
(Please replace [at] with @ when contacting these addresses.)