Matters Requiring Notification to the Immigration Services Agency
Table of Contents
Notification of a change of name, date of birth, gender, or nationality/region
Notification is required for changes to personal information such as your name, date of birth, gender, or nationality/region (e.g., due to marriage or other circumstances).
Notification period: Within 14 days of the change
Procedure: Notify the change to a regional immigration services bureau. This notification, in principle, must be filed in person at the bureau by the individual themselves. If that person is under the age of 16 or unable to do so due to illness or other reasons, a family member living with the said individual must file the notification on their behalf.
Required documents:
- Notification of a change of an item on the residence card
- ID Photo (4cm×3cm, taken within the last 6 months of application)
- Passport, Residence Card
- Documents proving the change in registered information
Download Notification of a change of an item on the residence card (PDF/Excel)
Notification of an affiliated organization
For mid- to long-term residents (those granted a period of stay exceeding three months) with the following status of residence: Student, Professor, Highly Skilled Professional ( i )( c ), Highly Skilled Professional ( ii )( c ), Business Manager, Legal/Accounting Services, Medical Services, Instructor, Intra-company Transferee, Technical Intern Training, and Trainee, are required to notify the regional immigration services bureau if any of the following occur.
- Your affiliated organization (employer or educational institution) changes its name or address, or ceases to exist
- You resign due to contract expiration
- You transfer to a new organization due to a new contract
Notification period: Within 14 days of the change
Procedure: Visit your regional immigration services bureau in person for submission or submit a notification by mail to the Tokyo Regional Immigration Services Bureau.
Please check the [Reference for Notification Form] (PDF/Excel) on the Immigration Services Agency website.
Mailing address
Notification Reception
Residency Management Information Department
Tokyo Regional Immigration Services Bureau
14F Yotsuya Tower, 1-6-1 Yotsuya, Shinjuku-ku, Tokyo, 160-0004
Notes
Enclose a copy of both sides of your residence card along with your notification. Please write “NOTIFICATION ENCLOSED” in red ink on the front of the envelope.
Please send your notification via registered mail or another trackable method, as the bureau does not provide confirmation of receipt for mailed notifications.