Request for Submission of Self-reports on Conflict of Interests for HLSRG and for Grants from AMED

The Ministry of Health, Labour and Welfare issued Guidelines on Conflict of Interest Management in Health and Labour Sciences Research (hereinafter referred to as "Guidelines") on March 31, 2008.

The Guidelines specify that institutions receiving Health and Labour Sciences Research Grants (HLSRG) are obligated to implement conflict of interest management by establishing a Committee for Overseeing Conflict of Interest. They also specify that this committee must make efforts to improve the system and regulations and institutions that do not manage conflict of interests will no longer be eligible for HLSRG.

Since academic year 2015-16, management of conflict of interests has been required for research projects using grants from the Japan Agency for Medical Research and Development (AMED).

Thus, Osaka University will manage conflict of interest for academic year 2024-25 as follows:

1. Intended for:

(1) Faculty or staff at the university who are involved in research using HLSRG and grants from AMED for which COI management is required.

  • HLSRG -- A leader and members of a research group, excluding those who work as research collaborators, must submit the COI form.
  • AMED -- R&D leaders, members, and participants must submit the COI form.
    *For R&D conducted using grants from AMED that is not involved with infrastructure development and/or human resource development, submission of the COI form is not required.
    (Details) List of projects not subject to COI management (amed.go.jp)

(2) Individuals who are members of a research group led by an OU faculty or staff member and who belong to another organization that has no COI Committee specified in IV.3 of the Guidelines

2. Submission period

From the proposal of a research project until the time of submission of a grant application form or until the conclusion of a consignment contract.

3. How to submit the COI form

As a general rule, COI forms must be submitted via method (1) below.

In Microsoft Forms, users cannot save their progress and resume the response later.

Those who receive economic benefits from several corporations (excluding those that are unrelated to your research) are encouraged to submit the COI form via method (2).

Research members belonging to other institutes must submit the COI form via method (3).

(1) Submit the COI form via Microsoft Forms. (for internal use only)

(2) Send the COI form by email using your institutional email address (osaka-u.ac.jp)

(Forms in English are posted below.)

Send to: coi-office[AT]ml.office.osaka-u.ac.jp

  • When someone else submits the COI form for you, put your institutional address in the CC line.
  • We will not inform you that we received your email.
  • Send the COI form not in PDF format but in Excel format
  • The COI form is protected by a password, so please send the form without changing the password. Please confirm the password with the administrative staff of your department.

(3) Submit the Self-Report COI form and Letter of Authorization via email (for members of external institutes only)

Research members belonging to other institutions also require authorization from the head of their institution. Download both the Self-Report COI form and the Letter of Authorization for COI management and send them to the email address below.

Send to: coi-office[AT]ml.office.osaka-u.ac.jp

  • When someone else submits the COI form for you, put your email address in the CC line.
  • A seal is not required for the Letter of Authorization.
  • We will not inform you that we received your email.
  • Send the COI form not in PDF format but in Excel format
  • The COI form is protected by a password, so please send it without changing the password. Please confirm the password with the administrative staff at the department to which the research leader belongs.

4. Others

English versions

*If carryover of 2023-2024 grants to 2024-2025 is approved, submit the 2024-2025 COI form.

5. Submissions / Contact

Conflict of Interest Management Staff, Co-Creation Affairs Division, Department of Co-Creation Promotion (in the Techno-Alliance Building, Suita Campus)
Email: coi-office@ml.office.
(Note: Please append the suffix osaka-u.ac.jp to the aforementioned email "address" before using it.)

Handling of personal information

Appropriate attention shall be paid to personal information obtained through the management of conflict of interest.

In addition, Article 22 of Osaka University Regulations on Conflicts of Interest Management specifies that members of the COI Committee and advisory board members, COI advisors, and COI office staff are obliged to protect the confidentiality of information.

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