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9. Implementing Conflict of Interest Management in Health and Labour Sciences Research

The Ministry of Health, Labour and Welfare issued Guidelines on Conflict of Interest Management in Health and Labour Sciences Research (hereinafter referred to as "Guidelines") on March 31, 2008.

The Guidelines specify that institutions receiving Health and Labour Sciences Research Grants (HLSRG) are obliged to implement conflict of interest management by establishing a Committee for Overseeing Conflict of Interest. They also specify that this committee must be instructed to make efforts to improve the system and regulations. Beginning with applications for 2010-2011, institutions that do not establish such a committee will no longer be eligible for HLSRG.

Conflict of interest management is also necessary for a portion of commissioned research in the Japan Agency for Medical Research and Development (AMED).

Therefore, Osaka University will implement a Committee for Overseeing Conflict of Interest in HLSRG as follows:

1. Intended for:

(1) Faculty or staff at the university who are involved in research in the Health, Labour and Welfare Ministry and AMED that COI management based on the above guidelines has deemed necessary

(2) Collaborators in subsidized research led by university faculty or staff and those who belong to an organization that has no COI committee specified in Guidelines IV. 2

2. Submission period:

From the start of application of project proposal until the time of submission of an application form or until the conclusion of a consignment contract regardless of if the project is new or continued.

3. Documents to be submitted

2017-2018 Academic Year

Major changes
As a transitional change for the 2017-2018 academic year, there are two types of application forms: a form for a new project and a form for a continued project.

For additional information about changes, click here.

Documents to be submitted by a project leader

1. A copy of a research plan or application form, or an equivalent document
2. Application form for a new project or a continued project

* In the case that research members belonging to other institution hope to be reviewed at Osaka University:
(In principle, research members from other research institutions are requested to be reviewed properly at their institution.)
A research leader must submit a letter of trust and an application form written by the researcher in a sealed envelope.

Documents submitted by research members
1. Application form for a new project or continued project
A research member belonging to Osaka University must make a submission to the office noted below in person. (The research leader can submit documents all at once.) 

Forms for 2017-2018 Grants from HLSRG / AMED

Self-report on conflict of interest management for a new project
(A research member belonging to another institution hoping review at Osaka University also must use this form.)
Double-sided submissions are encouraged.
Example: Self-report for a new project
(For a new project starting from 2017, use this form.)
Self-report on conflict of interest management for a continued project 
(A research member belonging to another institution hoping review at Osaka University also must use this form.)
Double-sided submissions are encouraged.
Example: Self-report for continued project
(For a new project selected before 2017, use this form.)

A letter of trust regarding conflict of interest management in research supported by HLSRG

Example: A letter of trust regarding conflict of interest management in research supported by HLSRG

Reference:

How to submit forms:

Implementation of COI in Health and Labor Sciences Research for the 2016-2017 Academic Year

Forms for the 2016-2017 Academic Year
:

For more information, please contact:

Conflict of Interest Management staff, University-Industry Collaboration Division, Department of Research Promotion
Be sure to send them in a sealed envelope via in-house mail.

Email: coi-office@ml.office. (Note: Please append the suffix osaka-u.ac.jp to the aforementioned email "address" before using it.)

Tel: 06-6879-4483, 4025

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