Self-reporting on conflict of interest (COI)

Osaka University mandates its faculty and staff to submit self-reports on conflict of interest (COI) to help them be accountable for their actions so that they can concentrate on their primary duties in education and research as well as collaboration with the industry and government without any interruption and maintain the public's trust and confidence in the university.

Based on the Osaka University Regulations on Conflict of Interest, officers, full-time education and research faculty and staff, and temporary full-time education and research staff must submit self-reports on COI. Other workers are also encouraged to submit them because they may be involved, either directly or indirectly, in the university’s collaboration with the industry.

1. Faculty and staff members who are required to submit a COI self-report (Initial Report) must submit it even if the questions on the form are not relevant to their situation.
2. Information regarding submission of an additional report (Secondary Report) will be sent to individuals if it is deemed necessary by the COI Committee.
3. If you do not hear from the COI Committee, you are not considered to have a conflict of interest at this time and will not be informed of the outcome of the investigation.
4. After the Secondary Report is reviewed by the COI Committee, you may be notified of the time of an interview if additional information is required.
5. The university will provide recommendations to improve the situation and monitor the aftermath if it is deemed necessary as a result of the self-report and interview.

Self-reporting on Conflict of Interest conducted in the 2023-24 academic year

COI self-reports for the 2023-24 academic year will be accepted from May 30, 2023.

OU faculty and staff members must submit a COI self-report even if the questions on the form are not relevant to their situation.

If you fail to submit a self-report, you may receive a notice.

Who must submit COI self-reports:

• OU officers, full-time education and research faculty and staff
• Temporary full-time education and research staff (excluding dental junior-residents)
• Faculty and staff at the university engaging in industry-university-government collaboration and/or purchase of goods from corporations with which they have a vested interest

How to submit COI self-reports (Initial Reports)

Submit COI self-reports via MyHandai.

Submit a report through the websites noted below.

• Japanese: https://my.osaka-u.ac.jp/coi_jp
• English: https://my.osaka-u.ac.jp/coi_en

Deadline for the submission of Initial Reports: July 14, 2023

Contact

Conflict of Interest Management Staff, Co-Creation Affairs Division, Department of Co-Creation Promotion
Email: coi-office@ml.office.
Note: Please add "osaka-u.ac.jp" to the end of the above address when using it.

Handling of personal information

Osaka University will pay the utmost attention to the protection of personal information obtained through COI management.

As stipulated under Article 22 of Osaka University Regulations on COI Management, the COI Committee, advisory board members, COI advisers, and COI Office staff are obligated to protect the confidentiality of information obtained in the course of their duties.