[for OU FACULTY and STAFF MEMBERS] Latest information about the novel coronavirus from Osaka University

1. Regarding work attendance for faculty and staff

For human resources announcements regarding the novel coronavirus (COVID-19), please check MyHandai.

2. Health Management

• Be sure to take everyday measures to prevent the spread of infection (washing hands with soap and water, disinfecting hands with hand sanitizer, practicing proper cough etiquette i.e. wearing a mask)

• Avoid close contact in closed crowded places with poor ventilation

• Wear a mask (we strongly suggest unwoven masks) at all times indoors, and when interacting with others outdoors

• Wear a mask if you have a cough but not a high fever.

• Enter buildings after washing or sanitizing your hands.

• Eat alone or refrain from having conversations without a mask while eating with others.

2.1 If you get cold-like symptoms such as a fever and cough,

(a) Check your temperature every morning. If you have a fever and cough and/or if you need to continuously take antipyretic, you will not be allowed to come to the university.

(b) Seek consultation from your primary care physician or a medical/testing facility. If you need consultation at night or on holidays when your primary care phsyciian is unavailable, contact a COVID-19 Counseling Center found at a health center and follow any instructions you're given.

(c) If you contact your primary care physician or a counseling center and receive a PCR test or antigen test, please give your department/school a summary of your situation and instructions from the center by email.

(d) If you are advised to seek medical attention by the counseling center, you must visit the medical institution that you are introduced to while wearing a mask and observing hand hygiene and cough etiquette.

(e) If it is confirmed that you have been infected with COVID-19, fill out a COVID-19 Infection Report via the webpage for the Department of Safety and Hygiene.

(f) If you are confirmed to be infected with COVID-19, follow the instructions of a health center (i.e. get admitted to a hospital or care facility or undergo treatment at home), and suspend your attendance at school (students) or take compulsory leave (faculty and staff) This will be treated as suspension from work/school.

(g) If you have been informed from a health center that you are a “high-risk contact” with someone who was confirmed to be infected with COVID-19 and instructed to seek medical attention at a medical institute or monitor your symptoms at home, fill out a COVID-19 High Risk Contact Report on the webpage for the Department of Safety and Hygiene.

(h) If you have been identified by a health center as a "high-risk contact," you must suspend your attendance at school (students) or remain at home (*1) (faculty and staff)

(i) High-risk contacts identified via Osaka University's own cluster surveillance should suspend attendance at school or work regardless of whether or not they have been identified as a high-risk contact by a health center. (*1 may apply)

*1 As a rule, this will be considered compulsory leave, but if there are no problems with your health, you may carry out your work from home.

Symptoms are more likely to become severe in individuals noted below, so if cold-like symptoms, such as fever and cough, are observed in the following individuals, contact the counseling center immediately and follow their instructions.

(i) The elderly

(ii) Those who have underlying disorders, such as diabetes, cardiac failure, chronic obstructive pulmonary disease, and other respiratory diseases

(iii) Patients on dialysis

(iv) Patients treated with immunosuppressants or anticancer drugs

(v) Pregnant women

2.2 Home healthcare

If you have the following symptoms, immediately seek medical attention.

(a) If you suffer from a breathing problem (e.g. If you continuously have more than 20 breaths per minute or your lips turn blue.)

(b) If you are groggy (e.g. If you are unconsciousness and cannot respond to voice.)

(c) If you have low blood pressure or a shock symptom (e.g. If your face turns pale or your fingertips become cold.)

(d) If you cannot take meals and fluids

2.3 Returning to work/school

If your symptoms have improved, you can attend school/work according to Osaka University’s COVID-19 response levels, after the following has happened:

  • No symptoms have re-emerged during a 24-hour period after your cold-like symptoms (such as fever or cough) improved (or you have been tested negative for COVID-19 via a PCR test), or
  • You have followed medical advice on when you should return to school/work.

3. Regarding physical and mental care

The Health and Counseling Center is currently offering counseling services to individuals with any concerns regarding the novel coronavirus (COVID-19).

4. Travel overseas

4.1 Regarding travel to countries/regions with alert level set by the Ministry of Foreign Affairs

Infection Alert Level
Level 3: Cease all travel (Travel Suspension Recommendation)
⇒ Cancel travel/return home
Level 2: Cease nonessential and non-urgent travel
⇒ As a general rule, postpone or cancel travel

(a) Postpone or cancel travel to countries/regions identified as being Infection Alert Level 2 or 3 as noted above.

(b) If you need to travel for an unavoidable circumstance, follow the instructions noted below.

- Only if the head of your organization deems your business travel to countries/region at Infection Alert Level 2 or 3 an operational necessity and decides that it will not have any negative effects on work at your organization both during your travel and your self-quarantine period after returning to Japan, your travel will be approved based on the university's “Basic Policies on Overseas Travel for its Faculty and Staff Members While Border Enforcement Measures to Prevent the Spread of COVID-19 are Being Taken."

*For details, peruse the notice dated November 24, 2021 entitled ”水際対策強化中における教職員の海外渡航の基本方針について"[Regarding Basic Policies on Overseas Travel for Faculty and Staff Members While Border Enforcement Measures to Prevent the Spread of COVID-19 are Being Taken] via MyHandai.


4.2 Travel preparations

(a) Make sure to check the latest information from the websites of the MOFA, Ministry of Health, Labour and Welfare, and the World Health Organization (WHO), and the Japanese Embassy in your destination country before traveling to confirm the safety of your destination and whether or not you can receive proper medical care in the event you get infected with COVID-19, stay away from contagion areas, wash your hands with soap and running water, and use alcohol sanitizer. Do what you can to prevent the spread of COVID-19.

(b) Register with the MOFA’s Overseas Travel Registration (Tabireji or ORR Net (Overseas Residential Registration)).

(c) Whether business or personal, inform your family/friends/work of your contact information while abroad and the address at your travel destination.

(d) Buy international medical insurance and travel insurance that cover treatment of infectious diseases.

(e) After returning to Japan, take note of any changes in your health and follow the directions in 5. For those who have returned from overseas below.

Currently, many countries are performing PCR tests, checking COVID-19 testing certificates, checking vaccination certificates, and checking the body temperature of passengers arriving from overseas. Please note that if you are suspected to have a fever and the flu-like symptoms, you may be quarantined for a while to confirm whether or not you are infected with COVID-19.

(f) Pay close attention to information from MOFA regarding safety overseas.

5.For those who have returned from overseas

For Osaka University faculty, staff, and students returning from overseas

When returning from overseas, depending on the risk level of the country you are arriving from, a quarantine officer will provide you with instructions on where to quarantine (i.e., at a designated lodging facility or at your own home), so quarantine yourself for the period designated by MHLW and keep an eye on your health. (Your attendance at school wil be suspended for this period.)

*For the latest information on border measures, check the website for MHLW.
*For a list of countries/regions that require quarantine at a designated lodging facility, visit the Overseas Safety page of the MOFA website.

After returning to Japan, do not make contact with anyone and report your location and health status to MHLW as instructed. If your health declines, contact your quarantine station, the health care center for your area, or your local COVID-19 Consultation Center (available 24 hours/day).

*For more information, check MHLW's Health Monitoring Center for Overseas Entrants (HCO) webpage.

6. Preventative measures by Osaka University COOP (stores, dining halls, etc.)

7. Important ways to slow the spread

* In line with the request from Osaka Prefecture on December 26, 2022, Osaka University asks its members to take precautions to reduce the risk of infection.

If there are differences in content between the request and the Osaka University’s Activity Levels, for example, requests for extracurricular activities, please follow the University’s Activity Levels.

NEW Period

December 27, 2022~ (for the time being)

NEW (1) Request to citizens

・Avoid crowded places, close contact settings, and closed spaces

・COVID-19 Infection Prevention Measures (wearing a mask, washing hands, and frequent ventilation)

・Consider receiving the COVID-19 vaccine (including vaccines for children) as soon as possible (request not required by law)

・In order to prepare for a potential simultaneous seasonal flu outbreak, the elderly*1 should also consider receiving their flu shot (request not required by law)

*1 Those eligible for regular vaccinations based on the Immunization Act

・In order to protect the lives and health of the elderly*2, those who have close contact with them on a daily basis are asked to refrain from going to places with a high risk of infection.

*2 Including people with high-risk of developing severe illness such as those who have underlying diseases

・Be sure to take measures to prevent the spread of COVID-19 when visiting senior citizens at elderly facilities (in addition, consider non-contact measures such as an online meetings)

・Refrain from eating at restaurants with no infection prevention measures in place.

・Take infection prevention measures and avoid activity with a high risk of infections when traveling across prefectures and refrain from high risk actviity while at your destination.

・If a family member living with an elderly person*2 is infected with the virus and if infection prevention measures cannot be taken, the person is encouraged to stay at a recovery accommodation facility in order to protect the elderly person’s life.

Observe the following rules, when dining with others.

  • Eat and drink at restaurants that have acquired Thorough Infection Prevention Gold Stickers.
  • Individuals, except those who cannot put on masks for health conditions, should wear masks most of the time at the table.

(2) Request to universities

・Throughly inform and ensure that all students who have any symptoms such as a fever refrain from coming to school and participating in extracurricular activities.

・Ensure that all students take infection prevention measures when involiving in the following high risk activity:

  • Trips and drinking parties and your house or a friend's.
  • High-risk activity in extracurricular activities (training camps, etc.) and/or meals before and/or following the activity

Related webpages

Ministry of Education, Culture, Sports, Science and Technology

Ministry of Health, Labour and Welfare

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