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OUMail addresses

An OUMail address -- Your token of having completed studies at Osaka University

*Notice about system maintenance (updated September 25, 2017)
From Friday, September 15 ~ Tuesday, September 26 (A.M. only), you cannot change your password.
(Any other functions may be used during this period.)

Also, please be aware that any requests for new email addresses or changes to existing email addresses during this maintenance period will not be fulfilled until maintenance has been completed (Address change requests will not be fulfilled until after the maintenance period if received on Saturday, September 9 or later). We kindly ask for your understanding.

 

Obtaining your lifelong email address

Individuals who graduated in or after March 2014

As of March 2014, all graduates are automatically being given a lifelong OUMail email address! Registration is not required. Your student personal ID remains as it is; however, the domain name automatically changes at the beginning of the month following graduation.

Your password, email data, contact list, and other features and settings will be automatically transferred to your new "alumni" address. After the domain name of your email address has changed, it's possible to change your "name" in the email address to one with "family name"-"given name". In such case, following your "family name"-"given name" the account server will add a hyphen and 2 randomly selected letters. (Example: handai-hanako-ab@alumni.osaka-u.ac.jp) Those who advance within Osaka University will be given an email address after completion of their course.

Personal information is not automatically updated. Please apply for use of this service if you fall under one of the following (in the same manner as the below-mentioned individuals who graduated in or before February 2014):

  • Those who have entered into a program other than advancement in the Osaka University curriculum after graduation
  • Those who have acquired their doctorate degree through thesis submission regardless of course
  • Those who have graduated from Osaka University Dental Technology Institute.

Alumni who graduated in or before February 2014 -- You need to apply! Receiving an OUMail account is not automatic!

Based on the applicant's name, the new address will be in this form:
"Family name"-"given name"-"two automatically assigned letters"@alumni.osaka-u.ac.jp -- Example: handai-hanako-ab@alumni.osaka-u.ac.jp

How to apply:

Individuals hoping to use this service are requested to peruse the guidelines for the email system for graduates and make application in accordance with the procedures noted below:

1. Send the following documents by email or postal mail to the Alumni Office

  • OUMail application form -- PDF, EXCEL
  • Identity verification document -- a copy of driver's license, health insurance card, or any other official certificate to prove your name, birth date, and current residence

When sending such documents by email, you are encouraged to set a password for viewing the attached files and send the password in a separate email.

2. A week after confirming your application, we will send your lifelong email address and an initial password for your OUMail account by email or postal mail. You are encouraged to change the initial password. Please note that depending on the timing of the application, such as the end of academic year, mailing address issuance may require more days for arrival.


For more information, please contact the inquiries email listed below:

Alumni Section, Liaison Office for Osaka University Funds, Osaka University
1-1 Yamadaoka, Suita, Osaka 565-0871
Tel: 06-6879-7196 Fax: 06-6105-5982
Email:
[For inquiries] alumni-info[at]ml.office.osaka-u.ac.jp
[To apply] alumni-app[at]ml.office.osaka-u.ac.jp
(Please replace [at] with @ when contacting these addresses.)


How to use your lifelong email address

Login

OUMail email accounts are accounts in Microsoft's groupware Office 365. Please login to the Microsoft Office 365 website to use this service. Enter your lifelong email address as the user name.

How to use this Internet email service and how to set up automatic email forwarding
You can set up automatic forwarding of all your email to another email address on the screen of Office 365.

To view instructions on how to use the Internet email and how to register forwarding addresses, click here.

How to change your password

You can change your password online. To change your password, click here.

Please enter your user name (the part of the email address before the "@").
Examples: u123456a, handai-hanako-ab

Having your password reissued

You cannot apply for reissuance of your password online. Please direct questions to the Alumni Office by phone.  

How to change your email address

Changing one's email address is allowed only in the following cases:

  1. When an alum who graduated in or after March 2014 wants to change their address from the student personal ID email address to an address made with "family name"-"given name"-"two assigned letters".
  2. When an individual who graduated in or before February 2014 has changed his/her name

To change your email address, please download the application form, fill out, and send it to the Alumni Office in accordance with the following procedures:

1. Send the following documents to the Alumni Office by email or postal mail.

  • Application for changing email address -- PDFEXCEL
  • Identity verification document -- a copy of any of your driver's license, health insurance card, passport, or any other official certificate to prove your name, birth date, and current residence

When sending such documents by email, you are encouraged to set a password for viewing the attached files and send the password in a separate email. You will be informed within a week after we confirm your application. You are encouraged to change the initial password.

Please note
Since changing your email address will be dealt with in the same way as the case of issuing a new address, email you received before changing your email address, your contact list, and email forwarding settings will not be transferred to your new email address. Furthermore, it's not possible to move all of your email and/or contact list as a single or Zipped export. Therefore, you are strongly encouraged to move all necessary email data somewhere else before making application for changing your email address.

FAQ


For more information, please contact the inquiries email listed below:

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